Ashley F.

Work Experience

Executive Assistant to CEO
Space Inch Custom Software, LLC
2021 - 2026

• Serve as primary Executive Assistant to the CEO, managing day-to-day priorities across business operations, client development, external organizations, and personal scheduling needs. Monitor the CEO’s inbox for time-sensitive contracts, SOWs, events, and action items; organize and file key documentation and ensure calendar commitments are captured and managed. Coordinate complex domestic and international travel, including airfare, hotels, itineraries, travel documentation, and executive expense reporting. Act as liaison with accountants, attorneys, insurance providers, and other professional advisors; coordinate tax documents, signatures, renewals, apostilles, and corporate/legal paperwork. Prepare and maintain SOWs, contracts, executive documents, meeting notes, action items, and shared-drive records with attention to confidentiality and accuracy. Support CEO-led business development and networking initiatives, including event logistics, food/beverage, staffing, supplies, invitations, scheduling, and follow-up. Provide administrative and financial support for the CTO Club, including annual dues, expense management, reconciliation, monthly meeting scheduling, venues, food/beverage, membership records, and tax/organizational documentation. Support recruiting and HR workflows by coordinating interviews on the CEO’s calendar, reviewing and filing new-hire contracts, managing background checks, preparing company resumes, and coordinating U.S. travel when needed. Review monthly invoices and hours for accuracy, coordinate billing information with internal and external teams, and assist with budget and spend tracking.

Operations Associate
FTI Consulting Health Solutions
2006 - 2020

• Supported a 200+ employee healthcare consulting practice with executive-level operations, sales/marketing coordination, contracts, HR administration, events, and general business support. Managed Salesforce reporting, dashboards, conflict checks, new engagements, sales pipeline information, signed-contract tracking, filing, and distribution. Planned bi-annual practice meetings for 150+ attendees, overseeing hotels, meeting space, social events, meals, programming, and on-site logistics from start to finish. Edited proposals, pitchbooks, RFP responses, and client-facing documents; coordinated webinars, marketing collateral, budgets, and corporate marketing initiatives. Supported onboarding, exit interviews, distribution lists, intranet content, client research, and cross-functional administrative needs.

Operations Director
Velocity Sports Performance
2005 - 2006

• Directed facility operations, client scheduling and billing, contract administration, sales support, databases, website updates, invoicing, and corporate accounting coordination. Maintained records for 400+ athletes and 200+ client contracts, including payments, sessions, expiration dates, and invoicing.

Assistant to the Executive Director & Director of Communications
The Bear Trace
2003 - 2005

• Provided executive administrative support, coordinated employee expense reports, maintained large member/contact databases, handled invoices and budget reporting, and arranged hotels, travel, tee times, and corporate events.

Certifications

• Certified Salesforce Administrator | Business Administration & Security Specialist